City Secretary

Appointment


City Secretary Pamela Higgs Woodall was appointed by Council in October 2007.
The City Secretary is responsible for:
  • Conducting all city elections
  • Giving notice of Council and Board meetings
  • Keeping the minutes thereof, maintaining records of city administration
  • Certifying all legal documents
  • Human Resources
  • Public Information Requests
  • Records Retention
 FY2016-2017 Scheduled Council Meetings
 City Council Agendas

City Council Minutes
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City Council Packet Information

Citizen Comment / Inquiry Form - Questions? Concerns?
 
Citizen Forum Form to address Council  - Complete this form and give to City Secretary to address Council at meeting.

City Secretary email: pwoodall@cityofovilla.org

Public Information Requests


The Public Information Act
Texas Government Code, Chapter 552, gives you the right to access government records; and an officer for public information and the officer's agent may not ask you why you are requesting them. All government information is presumed to be available to the public. Certain exceptions may apply to the disclosure of the information. Governmental bodies shall promptly release requested information that is not confidential by law, either constitutional, statutory, or by judicial decision, or information for which an exception to disclosure has not been sought.

Requesting Information
For information regarding the procedure for inspecting or obtaining a copy of public information from the City of Ovilla, please contact the Public Information Officer, Pamela Higgs Woodall, 972-617-7262.
  1. By mail to - Pamela Woodall, 105 S. Cockrell Hill Road, Ovilla, TX 75154
  2. Email to: Pamela Woodall
  3. Fax to: Pamela Woodall 972-515-3221
  4. In person at Ovilla City Hall, 105 S. Cockrell Hill Road, Ovilla, TX 75154
  Public Information Request Form
  The PI Act

Election Information for the May 06, 2017 General Election
The City Secretary's office is responsible for conducting municipal elections as prescribed by the Election Code of the State of Texas.  

The Mayor and Council Members in Places 2 and 4 shall be elected at the general election in odd-numbered years, and Council Members in Places 1, 3 and 5 shall be elected in even-numbered years.  All members of the Council shall be elected under the place system, at large for two-year terms.  Each member of the Council shall be a qualified voter of the State of Texas.  

Election Day, Early Voting and Location 

The Ovilla general election will be held on Saturday, May 06, 2017.  The polling place for early voting and Election Day will be at the Ovilla Municipal Building, 105 S. Cockrell Hill Road, Ovilla, TX 75104.  Ovilla residents are encouraged to bring their voter registration cards. If you are not sure if you are a registered voter, please contact your local voter registrar in the county of which you reside, Dallas or Ellis or click on the links:
Dallas County Votes
Ellis County Election Info.

EARLY VOTING DATES AND HOURS:  Early voting by personal appearance will be conducted each weekday, which is not a Saturday or Sunday or an official State Holiday, to be held between the hours of 8:00 am and 4:30 pm, beginning on Monday, April 24, 2017 and ending on Tuesday, May 02, 2017.  

EXTENDED EARLY VOTING HOURS: Extended hours for early voting by personal appearance will be conducted at City Hall at the same location, on Monday, May 01, 2017 and Tuesday, May 02, 2017, between the hours of 7:00 a.m. and 7:00 p.m. as required in the Texas Election Code.

Vote Early by Mail
Applications for voting by mail shall be delivered to the Early Voting Clerk at 105 S. Cockrell Hill Road, Ovilla, Texas 75154, no later than April 25, 2017 at the close of the business day. Early voting, both by personal appearance and by mail, shall be by the paper ballot method and shall be canvassed by the Early Voting Ballot Board, which is hereby created.

A registered voted is eligible for early voting by mail if the voter meets at least one the following criteria:

The voter will be out of the county of the voter’s residence on Election Day and during the hours of voting at the main early voting polling place during the part of the period for early voting by personal appearance remaining after the voter’s early voting ballot application is submitted to the city secretary. If the voter does not submit the application before early voting by personal appearance begins, the voter is ineligible for early voting by mail unless the voter is absent from the county when the application is submitted.

  1. Disability
    The voter has an illness or physical condition that prevents the voter from appearing at the polling place on Election Day
  2. Age
    The voter is 65 years of age or older on Election Day
  3. Confinement in jail
    The voter is confined in jail at the time the application is submitted: 
  •  serving a misdemeanor sentence for a term that ends on or after election day;
  • pending trial after denial of bail;

  • without bail pending an appeal of a felony conviction; or

  • pending trial or appeal on a bailable offense for which release on bail before Election Day is unlikely.

 Please contact the city secretary’s office at 972-617-7262 to obtain an application to vote by mail or if you have questions.   

 

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